Privacy

Copyright
All rights to this website (including texts, pictures, illustrations, audio files, multimedia applications, databases and image sequences) are property of ecoprog GmbH. This does not include the pictures described in the photo credit in the legal notice.
The website may only be used for private purposes within the framework of the narrow confines of copyright regulations. Furthermore, a permanent or temporary copying, processing, disclosure or storage of the website in whole and in part is only allowed with a prior written approval of ecoprog GmbH.

Copyright © 2018 ecoprog GmbH

Disclaimer
The information presented on this website has been carefully examined by ecoprog GmbH and drawn up to the best of our knowledge. It is regularly updated. Please note, however, that no guarantee can be assumed for the completeness, topicality, quality and correctness of the information provided. Any of the data can be modified, supplemented or deleted without prior notice. No responsibility can be assumed for damages arising from trust placed in the contents of this website or their use.
No liability will be assumed for external links.

Copyright and other protective rights
Any use whatsoever of this copyrighted website, the information and illustrations provided, or any extract thereof, requires the previous approval of ecoprog GmbH in all cases.
Should you suspect an infringement of your copyright or other protective rights to have originated from this website we kindly request you to inform us by post or email so that corrective measures can immediately be taken. Please note: The more time-intensive procedure involved when instructing a lawyer to serve notice with subsequent costs for the service provider does not correspond with the actual or assumed intention of the latter.

 

 

Data Privacy Policy

(last updated on 25 May 2018)

 

I.         Responsibility

The following company is responsible in accordance to the meaning of the EU General Data Protection Regulation, the German Data Protection Act and other applicable data protection legislation:

 

ecoprog GmbH
Krefelder Str. 18
50670 Köln
Tel. +49 (0) 221 788 03 88 0
Fax +49 (0) 221 788 03 88 10
info(at)ecoprog.com
www.ecoprog.com

II.       General data processing regulations

We only collect and use personal data of our users/client to a necessary extent in order to provide a functioning website, content and services as well as to process orders. Collection and use of personal data of our users only happens after their consent, except in cases, where a previous consent cannot be obtained for factual reasons or when legal provisions allow for processing of the data.

 

III.    Provision of website and creation of log files

Each time you visit our website, our system automatically collects data and information from the computer system you use for visiting our website.

This includes the following data:

-          Information on browser type and version

-          The user’s operating system

-          The user’s internet service provider

-          The user’s IP address

-          The date and time of the visit

The legal basis for the temporary storage of data is GDPR Art. 6 para. 1 lit. f.

 

The system must temporarily store the IP address so that the website can be delivered to the user’s computer. In doing so, the IP address of the user has to be stored throughout the visit.

 

Data is stored in log files in order to secure the operability of the website. We furthermore use the data to optimise our website and guarantee the safety of our IT systems. We do not use this data for marketing purposes.

 

These purposes also are our legitimate interest for data processing according to GDPR Art. 6 para. 1 lit. f.

 

For safety reasons (e.g. for fighting misuse and fraud), log file information is saved for 7 days at the longest and deleted afterwards.

 

Collecting the data to provide the website and saving the data in log files is mandatory for operating the website. The user does therefore not have the option to object to this.

 

IV.    Use of cookies

On our website, we use cookies to collect information. A cookie is a small data file your browser creates automatically and that is saved on your device (laptop, tablet, smartphone etc.) when you visit our site. Cookies will not harm your device and do not contain viruses, trojans or other malware.

 

The cookie collects information on the device you use. However, this information will not enable us to immediately identify you as a person.

 

The purpose of using cookies is to create a more comfortable user experience for you. We use session cookies in order to find out that you have already visited several pages of our website.

 

In order to increase usability, we also use temporary cookies that are saved on your device for a specific period and used to collect statistics on the use of our website and analyse this data to optimise our offer for you (see par. IX). When visiting our site repeatedly, these cookies enable us to automatically detect that you have visited our site before.

 

Technically necessary cookies are used to simplify the use of websites for you. For these, the browser must also be recognised after the page was changed.

 

These purposes also are our legitimate interest for personal data processing according to GDPR Art. 6 para. 1 lit. f.

 

Cookies are transferred to a user’s computer hard disk and then transferred to our site. As a user, you therefore are in complete control of the way cookies are used. By changing the settings in your browser, you may disable or restrict cookies. Cookies that are already saved may be deleted at any time. This may also happen automatically. If you choose to disable cookies for our website, it may limit your use of certain functionality of the website.

The session cookies will be deleted automatically once you leave our website. Temporary cookies will be deleted automatically after their specified period.

 

V.       Ordering products and services

We process our clients’ data for order transactions through our website and by sending them order forms in order to enable them to select and order their chosen products and services as well as to secure payment and delivery/execution. Our users and clients may subscribe to market monitors, which we regularly send them as emails. Clients may also access our online archive by entering their user name and password.

The processed data is inventory data (name and address as well as contact details of users), communication data, contractual data (e.g. services used, names of contact persons), payment details, technical communication details (information on devices, IP addresses) as well as usage data (access times).

Processing takes place based on GDPR Art. 6 para. 1 lit. b (handling of orders, performance of a contract) and c (statutory archiving). The data marked as required is obligatory for establishing and fulfilling the contract. We will only disclose this data to third parties within the framework of delivery, payment or as part of legal allowances and duties towards legal advisers and authorities. The data will only be processed in third countries if this is necessary for fulfilling the contract (e.g. upon customer request for delivery or payment).

Processing takes place with the purpose of providing contractual services within the framework of an (online) order, subscription management, access to online archives, billing, delivery, and customer service.

The data will be deleted after the expiration of legal warranty obligations and comparable obligations; necessity of data retention will be reviewed every 3 years. In the case of statutory archiving, data is deleted after the expiration of these obligations (commercial obligation to retain data ends after 6 years; fiscal obligation to retain data ends after 10 years).

If the data is necessary for fulfilling a contract or for executing pre-contractual measures, the data can only be deleted early if it does not conflict with contractual or legal obligations.

 

VI.         Registering for a trial subscription

Interested users may register for a free trial subscription. For this, we collect and process the user’s name, company and email address. During registration, we also collect the following data: IP address of the user’s computer as well as date and time of the registration. The purpose of processing this data is to be able to send you the market monitors for free and as an email. For the period of the trial subscription, the user is also granted trial access to our online archive.

 

GDPR Art. 6 para. 1 lit. a is the legal basis for processing the data after the users registered for a trial subscription and have given their consent to data processing.

 

Collecting the user’s name and email address has the purpose of being able to deliver the market monitors. Storing the user name and the password enables the trial access to our online archive.

 

The data will be deleted as soon as they are no longer needed for the purposes mentioned above. Name and email address as well as login details for the trial access to the online archive will therefore be stored as long as the trial subscription is active. Afterwards, the data will be deleted, unless the user has ordered products or services (that are not free of charge) or subscribed to our newsletter.

 

The user may terminate the trial subscription at any time. Each email sent to the user contains a link for this. To terminate the trial subscription, you may also write an email to info(at)ecoprog.com or contact the relevant person responsible.

 

When terminating the trial subscription, you may also withdraw your consent for storing the personal data collected during the registration process.

 

VII.       Email correspondence

You may contact us by using the provided email address. In this case, we will store your personal data that is transferred within the email. In this context, we will not pass on the data to third parties. The data will only be used for processing and answering the contact request.

 

 

GDPR Art. 6 para. 1 lit. f is the legal foundation for processing the data that is transferred by sending us an email. If the email aims at concluding a contract, GDPR Art. 6 para. 1 lit. b serves as an additional legal foundation for data processing.

 

The only purpose of processing the personal data is to handle the contact request, which at the same time is the legitimate interest for processing the data.

 

The data will be deleted as soon as they are no longer needed for the purpose mentioned above. For the data you sent us with your email, this is the case when the respective conversation has been completed. A conversation is completed when the circumstances indicate that the respective issue has been resolved once and for all.

 

If you contact us by email, you may withdraw your consent to storing your personal data at anytime. If this is the case, we will not be able to continue our conversation.

 

You may withdraw your consent to use your personal data at any time, by writing us an email to info(at)ecoprog.com. All personal data we have stored in the course of your contact request will then be deleted.

 

VIII.         Newsletter

On our website, you may subscribe to our free newsletter, providing information on, amongst others, new publications, studies etc. When registering for this, the data from the input screen (name, company and email address) will be transferred to us. You may also decide to subscribe to our newsletter within the framework of orders (by an explicit opt-in). Furthermore, the following data will be collected during your registration: IP address of the computer you use as well as date and time of the registration.

 

For processing your data, we will ask for your consent and refer to this Data Privacy Policy during registration.

 

We are using the double opt-in process. We will first send a confirmation email to the address you provided us with, which requests you to confirm your registration. The registration will only be activated if you click on the activation link in the confirmation email.

 

If you purchase products or services through our website and provide your email address, we may use this in the future for sending you a newsletter. In this case, the newsletter will only include direct advertising for relevant ecoprog products or services.

 

 

For delivering our newsletter, we are using the software “rapidmail” by German company rapidmail GmbH. Your data will therefore be passed on to rapidmail GmbH. In this case, rapidmail GmbH is the data processor (under GDPR Art. 28) and we have entered into a data processing agreement with the company. rapidmail GmbH is not allowed to use your data for other purposes than delivering the newsletter. rapidmail GmbH may not pass on or sell your data. The data will only be used for delivering our newsletter.

 

GDPR Art. 6 para. 1 lit. a is the legal basis for processing the data after the users subscribed to the newsletter and have given their consent to data processing. UWG § 7 para. 3 is the legal basis for sending the newsletter after products or services were sold.

 

Collecting the user’s email address has the purpose of delivering the newsletter. The data will be deleted as soon as they are no longer needed for the purpose as described above. The user’s name and email address will thus be stored as long as the newsletter subscription is active.

 

The user may unsubscribe from the newsletter at any time. If the newsletter is sent to you after you purchased ecoprog products or services, you may revoke your consent to the newsletter delivery when you enter your email address and also revoke your consent to data storage after each newsletter delivery.

 

Each newsletter contains a link for unsubscribing and for revoking your consent to data storage. You may also unsubscribe/revoke your consent by writing an email to info(at)ecoprog.com or contacting the responsible person in another way.

 

By unsubscribing, you may also revoke your consent to storing the personal data that was collected during your registration.

IX.          Social Media

LinkedIn Plugin

Our website uses functions of the network LinkedIn, provided by the LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA.

Each time you visit one of our sites containing LinkedIn functions, a connection to the LinkedIn servers will be set up.

LinkedIn gets the information that you have visited our website pages with your respective IP address. If you click on the LinkedIn “Recommend” button and log onto the LinkedIn page with your existing account, LinkedIn is able to assign your visit to our website to your user account. As a provider of our website, we are neither aware of the content of the transferred data nor in what way LinkedIn uses it. Find further information on this in LinkedIn’s privacy policy here:

https://www.linkedin.com/legal/privacy-policy

 

X.     Google Analytics

We are using Google Analytics, a web analytics service by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”).

 

Google uses cookies. The information these cookies generate on your use of this site (browser type/version, operating system, HTTP referrer (website you visited before you went to our site), host name of the computer you use (IP address), time of the server inquiry) is transferred to a Google server in the USA, where it is saved.

 

The information is used to analyse the use of the website, generate reports on the website activities and to provide services connected to website use and Internet use for purposes of market research and to design these websites in a way that demands are met. This information may also be passed on to third parties, if this is required by law or if third parties were assigned to process this data. By no means, your IP address will be combined with other data from Google. Furthermore, we have expanded Google Analytics on this website by the code “anonymizeIP”. This means that your IP address will be shortened and therefore anonymised. Google deletes the last 8 bits of the IP address before saving the collected data. Only in exceptional cases, complete IP addresses are sent to a Google server in the USA and shortened there.

 

GDPR Art. 6 para. 1 lit. a is the legal basis for processing the data. Our legitimate interest is the analysis, optimisation and the efficient operation of our website.

 

The data we collect through using cookies will be deleted automatically after 14 months. Data that has reached this maximum retention period will be deleted automatically once a month.

 

By changing the settings in your browser, you may prevent the installation of cookies. However, this may limit your use of certain functionality of this website.

You may also prevent Google from collecting the data on your website use (including your IP address) the cookie generates and from processing this data by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=de).

 

 

As an alternative to this browser add-on, and especially for browsers on mobile end devices, you may prevent Google Analytics from collecting the data by clicking on this link. This will set an opt-out cookie that prevents the future collection of your data when visiting this website. The opt-out cookie is only valid for this browser and only for our website and will be stored on your device. When deleting the cookies in this browser, you must set a new opt-out cookie.

 

You will find further information on the protection of data privacy in connection with Google Analytics in the Google Analytics help section (https://support.google.com/analytics/answer/6004245?hl=de).

XI.            Rights of the data subject

When we process your personal data, you become a data subject according to the terms of the GDPR and thus have the right:

-          (under GDPR Art. 15) to request information about your personal data processed by us. In particular, you may request information about the purposes of processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to rectification, deletion, restriction of processing or objection, the existence of a right of appeal, the origin of your data, if these have not been collected by us, and the existence of automated decision-making including profiling and, if applicable, meaningful information on their details;

-          (under GDPR Art. 16) to request the correction of incorrect or incomplete personal data stored by us;

-          (under GDPR Art. 17) to demand the deletion of your personal data stored by us, unless the processing is necessary to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;

-          (under GDPR Art. 18) to demand the restriction of the processing of your personal data if you dispute the accuracy of the data, if the processing is unlawful but you refuse to delete it and we no longer need the data, but if you need it to assert, exercise or defend legal claims or if you have filed an objection to the processing under GDPR Art. 21;

-          (under GDPR Art. 20) to receive the personal data you have provided us in a structured, current and machine-readable format or to request its transfer to another person responsible;

-          (under GDPR Art. 3 para. 3) if our data processing is based on your consent, you have the right to revoke your consent to us at any time. As a result, we are no longer allowed to continue processing data based on this consent in the future;

-          (under GDPR AR. 77) you have the right to complain to a supervisory authority. For this purpose, you may usually contact the supervisory authority at your residence or the one responsible for the location of our registered office.

XII.     Right to object

If your personal data is processed on the basis of legitimate interests according to GDPR Art. 6 para. 1 p. 1 lit f, you have the right to object to the processing of your personal data (under GDPR Art. 21), as far as this is based on reasons resulting from your personal situation or if this objection aims at direct advertising. In the latter case, you have a general right to objection, which will be implemented by us without the need to claim a personal situation.

If you want to exercise your right to objection or revoking, please write an email to info(at)ecoprog.com.

 

XIII.       Data protection contact person

If you have any questions concerning the collection, the processing or the use of your personal data or have requests in terms of obtaining information on your data, in order to correct, block or delete your data, please contact:

 

Mark Döing

ecoprog GmbH
Krefelder Str. 18
50670 Köln
Tel. +49 (0) 221 788 03 88 0
Fax +49 (0) 221 788 03 88 10
info(at)ecoprog.com
www.ecoprog.com